Art360 Foundation (‘we’, ‘us’) is registered with the Information Commissioner’s Office and is committed to protecting and respecting your privacy.
Art360 Foundation is a charitable company limited by guarantee, registered in England and Wales under Charity Number 1163625 and Company Number 09010886.
Art360 Foundation is a ‘data controller’ for the purposes of the applicable data protection law in the UK, which means we are responsible for, and control the processing of, any personal information we collect from you.
Information Art360 Foundation may collect about you
We may collect information in the following ways:
Directly from you, for example when you fill in a form on our website.
Indirectly via third parties such as Art360 Project supporters.
Collected from you when you attend an event, for example you may appear in photographs, video recordings or sound recordings of events hosted by Art360 Foundation.
We may also receive information about you from analytics providers (such as Google Analytics) depending on your browser settings when using the Art360 Foundation website.
Personal information provided by you:
You may give Art360 Foundation your information by filling in forms on the Art360 Foundation website (www.art360foundation.org.uk) or by corresponding with Art360 Foundation by telephone, email or otherwise. This includes information you provide when you enter your contact details to make donations via the website and when you report a problem with the website. The information you give Art360 Foundation may include:
Your email address
Your telephone number
Your job title and the name of the company / employer you represent
Your address or the address of the company / employer you represent
Your payment or bank details
INFORMATION WE COLLECT about you from events hosted by art360 foundation
Events hosted by Art360 Foundation may require you to obtain a ticket using third parties such as Eventbrite, where you will be required to provide some personal information such as your name and email address. Art360 Foundation has no control over how these third parties use your data, so check their privacy policies for details on how they process your data.
At events hosted by Art360 Foundation we may collect information about you such as your name or affiliated organisation. We may record events either as a video, a sound recording or by taking photographs. We will signpost use of recording equipment in the invite or ticket for the event and as a notice at the entrance or sign-in desk.
A cookie is a small file of letters and numbers stored on your browser or the hard drive of your computer to collect standard visitor information.
We use Google Analytics to collect information about how people use the website. Google Analytics shares information about what pages you visit, how long you are on the website, how you found the website and what you click on.
We do not collect or store your personal information (e.g. name/address) alongside this information, so it cannot be used to identify who you are. We do not allow Google to use or share our analytics data. You can find out more about Google Analytics on their website, which also provides global opt-out tools.
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted. If you do this, please be aware that you may lose some of the functionality of this website.
For further information about cookies and how to disable them please go to the Information Commissioner’s webpage on cookies.
Personal information provided by third parties:
We may receive personal information about you from third-parties, which may include parties who provide us with this information in fulfilment of a legal obligation or in respect of a contract, for example our Art360 Project supporters.
We may obtain information about you from publicly available records and archives for the purpose of contacting you in respect of our legitimate business activities of fundraising.
How will we use the information about you?
We may process the information you have provided:
to carry out our obligations arising from any contracts we have with you or to allow us to enter into a contract with you;
to respond to any communication you send us through website contact forms;
to provide you with information about goods, services and events that are similar to those you have enquired about;
to send you the Art360 Foundation Newsletter by electronic means if you have consented to receive it;
to notify you about changes to Art360 Foundation and its services; and
in connection with our application process to the Art360 Project. This information may include sensitive information including your race, ethnic origin or health. Please see the section ‘Sensitive Personal Information (Special Category Data)’ below; and
in connection with any recruitment for employment. This information may include sensitive information including your race, ethnic origin or health. Please see the section ‘Sensitive Personal Information (Special Category Data)’ below.
We may process the information we have collected from you:
to administer the website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
to improve the website to ensure that content is presented in the most effective manner for you and for your computer;
to allow you to participate in interactive features of the website when you choose to do so; and
as part of our efforts to keep the website safe and secure
as promotional materials for events, for example we may host videos of events on our website or use photographs from events to promote future events.
Sensitive Personal Information (Special Category Data):
Sensitive or ‘special category’ data is information regarding your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data, health, sex life or sexual orientation. As a general rule, we will not ask you for this information except where:
It is required as part of our application process for the Art360 Project for the purpose of diversity monitoring and transparency and you have given explicit consent for us to use this data;
it is required as part of our recruitment process for the purpose of meaningful equal opportunities monitoring; or
it is required to ensure we can provide appropriate facilities for you, for example in relation to a disability or health condition and you have given explicit consent for us to use this data.
If we require sensitive or ‘special category’ data for any other reason, we will always ask for your explicit consent.
We will only process sensitive or ‘special category’ data strictly for the purpose you have supplied it.
We will only send you information by email about products or services we feel may interest you. If you have previously requested information from us or utilised our products or services, we will only contact you by email with information about products and services similar to those you have previously utilised or enquired about.
We may contact you by post for the purpose of contacting you in respect of our legitimate business activities of fundraising.
You can ask us to stop sending you marketing messages at any time. If you would like to do this, please email, call or write to us (see the ‘How to contact us’ section below). If you would prefer to be contacted by post over email, then please let us know.
Who your information might be shared with?
Art360 Foundation may disclose your personal information where reasonably necessary to:
its company law member(s) for the purposes described under ‘how we will use the information about you?’ section above;
our suppliers, agents and sub-contractors for the purpose of fulfilling any contract we have with you;
analytics and search engine providers that assist Art360 Foundation in the improvement and optimisation of the website
regulatory bodies, law enforcement agencies, auditors and professional advisers to: comply with any legal obligation; for the purpose of fraud prevention and credit risk reduction; to protect the rights, property or safety of Art360 Foundation its employees or others; or to obtain any related professional advice
Transfers of your information outside of the EEA
We may need to transfer your personal data to countries that are located outside the European Economic Area ("EEA") for the purposes of processing by parties that work for Art360 Foundation or one of its suppliers.
We may transfer your data to the USA to the following organisations
Mailchimp for content delivery services;
Microsoft Corporation and other software such as Trello, Slack and Airtable for project planning and relationship management services;
Twitter, Facebook and Google for communication services and marketing in accordance with your preferences (see the ‘Marketing’ section)
Please contact us if you want any further information on transfers of your personal data out of the EEA.
Keeping your data secure
All information you provide to Art360 Foundation is stored securely. Unfortunately, the transmission of information via the internet is not completely secure. Although Art360 Foundation will do its best to protect your personal data, we cannot guarantee the security of your data transmitted to the website; any transmission is at your own risk. Once we receive your information, we will use strict procedures and security features to try to prevent unauthorised access.
Retention of your data
We will not retain your personal data for longer than is necessary in relation to the purposes for which the data was collected or otherwise processed. The criteria we use for determining the retention periods for your personal data will be any regulatory requirements, statutory retention periods or guidance provided by regulatory bodies such as HMRC or the Information Commissioners Office.
Right to request a copy of your information
You can request a copy of information which we hold about you in writing (known as a data subject access request). Upon written request, we will provide you with a readable copy of the personal data which we keep about you.
We will respond to you within the time frame specified within the applicable data protection law, which is generally within one month of receipt of the written request. We will provide the information without charge, but we may charge a reasonable fee for the administrative cost of providing the information where the request for information is unfounded, repetitive or excessive.
To request a copy of your personal data we hold about you please inform us in writing, addressing your request to ‘Data Request’ to firstname.lastname@example.org.
Right to correct any mistakes in your information
You can require us to correct any mistakes in your personal data which we hold about you by sending a written request to ‘Data Request’ to email@example.com.
We will respond to you within the time frame specified within the applicable data protection law, which is generally within one month of receipt of the request. If we have disclosed your personal data to any third parties, we will also inform those third parties of any correction to your personal data where possible.
Right to ask us to stop contacting you with direct marketing
You can ask us to stop contacting you for direct marketing purposes. If you would like to do this, please email, call or write to us (see the ‘How to contact us’ section below). If you would prefer to be contacted by post over email, then please let us know.
Right to erasure
You can require us to erase personal information we hold about you without undue delay in the following circumstances:
the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed;
you withdraw consent on which the processing is based and there is no other legal ground for the processing of the data;
you object to the processing and there is no overriding legitimate interest for us to continue the processing of the data;
your personal data was unlawfully processed; or
your personal data must be erased in order to comply with a legal obligation.
We may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Right to restrict processing of your personal data
You have the right to restrict the processing of your personal data in the following circumstances:
you contest the accuracy of the personal data;
you have objected to our processing of your data, and we are considering your objection because we have said the processing is necessary for the purpose of our legitimate interests;
the processing is unlawful and you do not wish for the data to be erased but require restricted processing of the data instead; or
we no longer require your personal data but you require the data to establish, exercise or defend a legal claim.
When processing of your data has been restricted, we will be permitted to store your data but will not perform any other processing of it, unless you consent to further processing or processing is necessary for the establishment of a legal claim; for the protection of rights of another person; or for reasons of important public interest.
Right to object to processing of your personal data
You have the right to object to us processing your personal data where our legal basis for processing the data is:
for the purposes of our legitimate interests or for the performance of a task carried out in the public interest or any official authority held by us. Should you object to our processing of your personal data on these legal bases, your objection must be based on grounds relating to your particular situation. If you make such an objection, we will stop processing the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is necessary for the exercise or defence of legal claims;
direct marketing (including profiling). Should you object to any processing of your personal data for direct marketing purposes (including profiling), we will stop processing your personal data for this purpose (see ‘Marketing’ section); and
for scientific or historical research purposes or statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest. Should you object to our processing of your personal data on this legal basis, your objection must be based on grounds relating to your particular situation.
Right to withdraw consent
Where we have relied on your consent for the processing of your personal data, you have the right to withdraw that consent at any time, for example you can withdraw consent to receive Art360 Foundation Newsletters. If you wish to withdraw you consent please, email, call or write to us using the contact details under ‘How to contact us’ below.
How to contact us
Last updated: 7 January 2019